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Last Updated: Aug 30, 2024, 11:41 AM
Accounts Payable distributes checks for the University.
There are certain situations whereby Accounts Payable is authorized to distribute checks to a person other than the named payee on the check. Please refer to the following examples:
Payments to performers (for example: bands, entertainers, honorariums, lecturers, etc.) when the check must be presented on the day of the performance may be released to a department representative.
Payments of an award in which the check is presented to the recipient as an integral part of the award ceremony may be released to a department representative.
Payments to sporting officials and guarantees to an athletic team may be released to an Intercollegiate Athletics representative.
Payments requested by an authorized representative of Legal Counsel and/or The Office of University Risk Management for grievance settlements, lawsuit settlements, filing fees, payment to witnesses, etc. may be released to only those two departments.
Payments made payable to the U.S. Postmaster may be released to Campus Mail Service.
Payments made payable to a local bank covering transfer of funds, certain payments for the Internal Revenue Service, and Unclaimed Property checks may be released to an Accounting Services office representative.
Payments for Wage Garnishments of Tax Levies, Old National Bank-Federal Taxes Withheld and Illinois Department of Revenue may be released to a Payroll Office representative.
BRS refund checks may be released to the Bursar’s Office.
Agency account checks may be released to the Alumni.
Payments may be released to an authorized person by the Supplier with picture identification and a Memo on letterhead from the business, or a business card showing picture identification.
Payment for a Supplier may be released to a department representative in the event that a product or service must be paid upon delivery.
If you have any questions, please contact Accounts Payable at 536-2351.