Account Descriptions
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Last Updated: Aug 30, 2024, 11:41 AM
University Accounts
The Administrative Information System (AIS) is the official accounting system used by Southern Illinois University.
The University receives funding from various sources, most of which is specified for certain types of expenditures. To enable the University to monitor and report on the activity of the funds, resources are classified for accounting and reporting purposes into funds according to specified activities or objectives.
An account is defined as a functional unit established for a specific purpose, and each account is assigned an AIS Budget Purpose. The table shows the account types, funding source, and Accountant responsible for any questions regarding the specific accounts.
University Accounts
| Budget Purpose Range | Account Type | Definition/ Funding Source | Accountant Responsible | Telephone/ E-mail |
| 200000-201999 | Service | Provides a service to other areas of the University | Brian Kerley | 536-2623 bkerley@siu.edu |
| 202000-203999 | Overhead | Indirect Cost Recovery from grants | Stephanie Cralley | 536-2620 scralley@siu.edu |
| 204000-204999 | Clearing & Escrow | Flow-through for Receivables and Payables | Stephanie Cralley | 536-2620 scralley@siu.edu |
| 206000-208999 | Self Supporting | Funds generated by the department | Stephanie Cralley | 536-2620 scralley@siu.edu |
| 209000-209999 | Self Insurance | Student health "Extended Care" | Stephanie Cralley | 536-2620 scralley@siu.edu |
| 210000-211999 | Auxiliary Enterprises - Funded Debt | Bond and business type activity, i.e., Housing, Student Center, Student Recreation Center, Student Medical Facility | Stephanie Cralley | 536-2620 scralley@siu.edu |
| 212000-214999 | Other auxiliary enterprises | Self supported business type activity | Stephanie Cralley | 536-2620 scralley@siu.edu |
| 215000-217999 | Other restricted | Non-grant restricted accounts | Brian Kerley | 536-2623 bkerley@siu.edu |
| 218000-218999 | Endowment income | Income earned from Endowment principal | Brian Kerley | 536-2623 bkerley@siu.edu |
| 220600-249999 | Grants and Contracts | Externally funded restricted accounts | OSPA | |
| 254500-254799 | Loan funds | Loans made to students | Rae Wolaver | 536-2611 rwolaver@siu.edu |
| 260000-269999 & 360000-369999 | Tuition and certain fees revenue | Revenue only - no expenditures | Rae Wolaver | 536-2611 rwolaver@siu.edu |
| 270000-279999 & 370000-379999 | State appropriated | State Tax revenues/ tuition to be spent within the fiscal year | Rae Wolaver | 536-2611 rwolaver@siu.edu |
| 280000-281199 | Unexpended Plant | Plant acquisition | Stephanie Cralley | 536-2620 scralley@siu.edu |
| 281200-281399 & 281600-281799 | Bond reserve | Repair, replacement, and debt service for bond projects | Jeff Wright | 536-2612 jewright@siu.edu |
| 281400-281599 | Plant reserve | Equipment replacement | Stephanie Cralley | 536-2620 scralley@siu.edu |
| 281800-281999 | Investment in Plant | Land, buildings, equipment | Bonnie Stoffel | 536-2653 bstoffel@siu.edu |
| 290000-298999 | Agency | Clubs, Greek organizations, etc. Must have a University sponsor | Brian Kerley | 536-2623 bkerley@siu.edu |