The Administrative Information System (AIS) is the official accounting system used by Southern Illinois University.
The University receives funding from various sources, most of which is specified for certain types of expenditures. To enable the University to monitor and report on the activity of the funds, resources are classified for accounting and reporting purposes into funds according to specified activities or objectives.
An account is defined as a functional unit established for a specific purpose, and each account is assigned an AIS Budget Purpose. The table shows the account types, funding source, and Accountant responsible for any questions regarding the specific accounts.
This table details the University Accounts
|Budget Purpose Range||Account Type||Definition/ Funding Source||Accountant Responsible||Telephone/ E-mail|
|200000-201999||Service||Provides a service to other areas of the University||Brian Kerley||536-2623 firstname.lastname@example.org|
|202000-203999||Overhead||Indirect Cost Recovery from grants||Stephanie Cralley||536-2620 email@example.com|
|204000-204999||Clearing & Escrow||Flow-through for Receivables and Payables||Stephanie Cralley||536-2620 firstname.lastname@example.org|
|206000-208999||Self Supporting||Funds generated by the department||Stephanie Cralley||536-2620 email@example.com|
|209000-209999||Self Insurance||Student health "Extended Care"||Stephanie Cralley||536-2620 firstname.lastname@example.org|
|210000-211999||Auxiliary Enterprises - Funded Debt||Bond and business type activity, i.e., Housing, Student Center, Student Recreation Center, Student Medical Facility||Stephanie Cralley||536-2620 email@example.com|
|212000-214999||Other auxiliary enterprises||Self supported business type activity||Stephanie Cralley||536-2620 firstname.lastname@example.org|
|215000-217999||Other restricted||Non-grant restricted accounts||Brian Kerley||536-2623 email@example.com|
|218000-218999||Endowment income||Income earned from Endowment principal||Brian Kerley||536-2623 firstname.lastname@example.org|
|220600-249999||Grants and Contracts||Externally funded restricted accounts||OSPA|
|254500-254799||Loan funds||Loans made to students||Rae Wolaver||536-2611 email@example.com|
|260000-269999 & 360000-369999||Tuition and certain fees revenue||Revenue only - no expenditures||Rae Wolaver||536-2611 firstname.lastname@example.org|
|270000-279999 & 370000-379999||State appropriated||State Tax revenues/ tuition to be spent within the fiscal year||Rae Wolaver||536-2611 email@example.com|
|280000-281199||Unexpended Plant||Plant acquisition||Stephanie Cralley||536-2620 firstname.lastname@example.org|
|281200-281399 & 281600-281799||Bond reserve||Repair, replacement, and debt service for bond projects||Jeff Wright||536-2612 email@example.com|
|281400-281599||Plant reserve||Equipment replacement||Stephanie Cralley||536-2620 firstname.lastname@example.org|
|281800-281999||Investment in Plant||Land, buildings, equipment||Bonnie Stoffel||536-2653 email@example.com|
|290000-298999||Agency||Clubs, Greek organizations, etc. Must have a University sponsor||Brian Kerley||536-2623 firstname.lastname@example.org|