Financial Account Management

Accessing Fiscal Officer Reports

You must have an AIS user ID and password as well as AIS Unit responsibilities to access on line fiscal officer reports. It is not necessary to attend AIS training to obtain a password, but training is available on the AIS training page.

Fiscal officer reports are only available online during the month following the end of the period. For example, July's reports are available only during the month of August; the August reports are available only during the month of September. For older reports, please call 536-2351.

The fiscal officer reports for the recently closed month are usually available by the fourth business day of the next month. An e-mail will be sent to all fiscal officers and delegates as soon as the reports are ready each month.

The Financial Review Checklist is available to assist departments with documenting their monthly review of financial records. Departments may be asked by auditors to provide evidence of their review of financial information. Please ensure that you maintain sufficient evidence of your review. If documentation cannot be provided to the auditors, it may appear that a review has not been completed.

Detailed descriptions of all Fiscal Officer Reports can be found below:

If you need assistance running one or more of the Fiscal Officer Reports please refer to the following document (How to run Fiscal Officer Reports).

About

Cash Balance

The best way to find an account’s current cash balance is to perform a Cash Inquiry in AIS. Instructions to do this can be found here (How to look up a Cash Balance). The SIUGL FO General Ledger Summary Report will provide the cash balance at the end of the month.

Budget Balance

The Budget Balance is a funds inquiry which shows the available balance in each budget line. To display your Budget Balance follow these instructions (How to look up a Budget Balance).

Account Analysis

The Account Analysis is a detailed list of account activity that can be ran at any time based on either a single period or a range of periods. Steps to running an Account Analysis are provided in this document (How to run an Account Analysis).

Federal Work Study Fund Available

An inquiry of Federal Work Study is done to show the available Federal Work Study budget balance. Instructions have been included in the following document (How to lookup Federal Work Study).

AIS Object Code Listing

Select this link to use the AIS Object Codes search page.

AIS Department Activity 1 Listing

Select this link to view a listing of AIS Department Activity 1 Codes.